How to Plan Events with a Smaller Team

Executing events with a smaller team can be challenging, but it is not impossible. We have a small team here at Amber Effect Events, so we get it! Here are some tips on how to execute events with a smaller team: 

1. Plan carefully. With a smaller team, you need to make sure that every member is working efficiently. Plan out every aspect of the event carefully, and create a detailed timeline to ensure that everything is on track.

2. Delegate tasks. Assign specific tasks to each member of your team based on their strengths and skills. Make sure that everyone knows their responsibilities and is clear on what they need to accomplish.
   

   Oxana and Amber

3. Outsource certain tasks. If you have a small team, it may not be possible to handle every aspect of the event in-house. Consider outsourcing some tasks such as catering or decorations to specialized vendors.

4. Use technology. Take advantage of technology to streamline your event planning process. Use software to manage tasks, track progress, and collaborate with your team. We use Asana that integrates with our Google Workspace and allows us to add guests as needed.

5. Prioritize tasks. Prioritize tasks based on their importance and deadline. Focus on completing the most critical tasks first or the ones with the tightest deadlines, and then move on to the less important ones.

6. Communicate effectively. Communication is key when working with a small team. Make sure that everyone is on the same page and understands their role in the event. Have regular check-ins and meetings to discuss progress and address any issues.

7. Be flexible. Be prepared to adapt to changes and unexpected challenges. With a smaller team, you may need to be more flexible and creative in finding solutions to problems that arise.

By following these tips, you can successfully plan and execute events with a smaller team. Remember to stay organized, delegate tasks, communicate effectively, and be flexible.